New Version of Form I-9

As a reminder, the new version of Form I-9 goes into effect today. I-9 Approvers must ensure that the new version is used for all Form I-9s submitted to Workforce Systems.

UAccess I-9s (I-9s Completed Within UAccess)

• The new Form I-9 (version date Aug. 1, 2023) is now available in UAccess Employee
• Pending Form I-9s in UAccess Employee will be automatically updated to the new version

 Remote I-9s (I-9s Completed Outside UAccess)

• I-9 Approvers must ensure the new Form I-9 (version date Aug. 1, 2023) is used for I-9s completed outside of UAccess Employee on or after Nov. 1, 2023
• The new Form I-9 and instructions are available online on the I-9 Central website
• Workforce Systems will not be able to accept the previous Form I-9 (version date Oct. 19, 2019) if completed by an employee on or after Nov. 1, 2023

 What has changed?

• U.S. Citizenship and Immigration Services has published a Summary of Changes online
• The new Form I-9 contains several format changes that merged multiple fields, but the same information is gathered
• When completing Section 2 of the new Form I-9, there is now a check box for E-Verify employers to indicate when they have used the alternative procedure to examine an employee’s Form I-9 documents  
  • Only I-9 Approvers who will complete Section 2 and submit the E-Verify case are eligible to use the alternative procedure to examine an employee’s Form I-9 documents
  • Do not select the alternative procedure box if documents were verified in person

 Please share this information with your colleagues.

 Questions?